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Executive Assistant

Job ID:
212609
Location:
Lae, MO, Papua New Guinea
Category:
Management / Executive Jobs
Job Views:
252
Posted:
05.02.2025
Job Description:
About the Role
We are seeking an experienced and passionate Executive Assistant to join the Team in Lae, Head Office. The ideal candidate will provide high-level administrative support to the General Manager, Finance Manager, and National Sales Manager. This role requires a proactive and highly organized individual who can manage multiple priorities and work effectively across different departments. The Executive Assistant reports directly to the General Manager.

About the Company
Bridgestone Tyres (PNG) limited is a multinational company and the largest distributor of Bridgestone Tyres and related products in PNG.

Roles and Responsibilities
  • Administrative Support
  • Manage calendars and schedule meetings, ensuring optimal time management for the General Manager, Finance Manager, and National Sales Manager.
  • Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Prepare and process expense reports, ensuring timely and accurate submissions.
  • Draft, proofread, and edit correspondence, reports, and presentations.
  • Maintain a high level of confidentiality and discretion in handling sensitive information.
 
  • Communication
  • Act as the point of contact between executives and internal/external stakeholders.
  • Screen and direct phone calls, emails, and other correspondence to appropriate parties.
  • Facilitate communication within the executive team and across departments.
 
  • Meeting Coordination
  • Organize and coordinate meetings, ensuring all necessary materials are prepared and distributed in advance.
  • Take detailed minutes during meetings and follow up on action items to ensure timely completion.
  • Assist in the preparation of meeting agendas and presentations.
Job Requirements:
Skills & Qualifications
  • Diploma in Business Administration, Communications, or a related field preferred.
  • Proven experience as an Executive Assistant or in a similar administrative role for more than 3-5 years.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to work independently and handle multiple tasks simultaneously.
  • High level of integrity and professionalism.
  • Be able to work in dynamic & fast paced working environment
  • Be able to manage competing priorities hence maintain a high level of organizational efficiency.
 
Key Attributes
  • Detail-oriented with a strong focus on accuracy.
  • Proactive and able to anticipate the needs of the executives.
  • Strong problem-solving skills and the ability to think critically.
  • Flexible and adaptable to changing priorities and demands.
  • Excellent interpersonal skills and the ability to work collaboratively with diverse teams.
Note: Occasional travel may be required to support executive activities.
 
How to apply
If you are a dynamic and proactive Executive Assistant looking to contribute to our company success. We’d love to hear from you. Please submit your resume and cover letter detailing your qualifications and how you can contribute to our team’s success. Send your application to the address below.

The Human Resource Officer
Bridgestone Tyres (PNG) Ltd
PO Box 459,
Lae 411
Morobe Province
PNG
Email: KBanda@bridgestone.com.pg
Application will close on the 28th February 2025

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