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4x Vacant Position
Job ID:
203618
Location:
, NCD, Papua New Guinea
Category:
Administration Jobs, Manufacturing/ Transport / Logistics jobs
Job Views:
3387
Posted:
21.06.2024
Job Description:
The Civil Aviation Safety Authority’s (CASA) primary function is to conduct the safety and security oversight over the civil aviation system in PNG.
To enhance and promote the highest level of aviation safety and security oversight over the PNG Aviation System, the National Government with support from core Government Departments have given approval on CASA’s proposal to construct the Aviation Building (ref. PIP No.5875) which will be used as its new Head Office. The Department of Personnel Management has also given approval on the Staffing requirements for the Project Management Unit who will be responsible for the initial works of coordinating the site and geotechnical investigation, topographic surveys, monitor/managing the design and documentation for the construction of Aviation Building.
CASA therefore seeks to recruit suitably qualified and experienced persons to apply for the following Roles within the PMU who will be also responsible for the Management and preparation of bid documents; providing support during the bid stage including bid evaluation; performing contract administration and managing construction and maintaining supervision of the entire project.
1. Project Manager
Reporting to the Project Steering Committee (PSC) through the TEC Chairman the appointee will be accountable for all operational matters to ensure the regular provision of funding for the purpose of implementing the project and to ensure that the implementation methods and strategies are developed; including project approval processes remain consistent with the project objectives. The Project Manager will be responsible for facilitating the engagement of the Design and Engineering Consultant and Periodic Funding Request (PFR) for subsequent stages with facilitation and coordination of site and geotechnical investigations and topographic surveys for the project.
The project Manager (PM) will be a building and construction specialist with at least 10 years’ experience in the building construction or infrastructure industry or a complex institutional design and deployment. In addition, the PM will be a specialist in Performance Based Contracts. The responsibilities of the Project Manager are to:
Develop and deliver the Project Management Plan (PMP) and a document control procedure is adopted to approve, review, and update all changes to critical documents within the scope of the Project.
Develop and deliver a records management system to provide evidence that the PMP is being followed and that there is a system in place for the identification, storage, protection, retrieval, retention time, and disposition of such records.
The performance of the PMP is reviewed at planned intervals to ensure its continuing suitability, adequacy, and effectiveness. This review means assessing opportunities for improvement and the need for changes to the PMP.
Understanding what the client or company wants to achieve. In this case, it’s the Aviation House houses aviation agencies of the government and funded by the GoPNG.
Have the acumen to deal with all government agencies and contractors and deliver progress reports in accordance with the PMP.
Agreeing on timescales, costs, and resources needed to deliver the project
Drawing up a detailed plan on how to achieve each stage of the project by selecting and leading the project team and negotiating with the contractors and suppliers
Directing a multi-disciplinary team and communicating with staff at every level, in a calm, personable way
Overseeing several projects at the same time and ensuring that each stage of the project happens on time, on budget, and to a high standard and regularly reporting on progress to the client and stakeholders
Coordinating market and customer research and resolving any issues or delays.
Writing bids for tender and demonstrating knowledge of all areas
2. Project Coordinator
The Project Coordinator will be a professional in Lands Administration with a minimum of 10 years, experience in an operational role within the building construction or infrastructure industry or a complex institutional design and deployment. The Project Coordinator will perform the following tasks:
The role involves acquiring land legally, either through purchase, lease, or eminent domain, and ensuring clear ownership of titles and complying with local zoning laws, building codes, and land use regulations governing what can be built and where.
Evaluating the potential environmental impact of the construction project on the land, water bodies, flora, and fauna in the area.
Conducting surveys and analyses to assess the suitability of the land for construction, including topography, soil stability, drainage, and potential hazards.
Obtaining necessary permits and approvals from local government authorities for land development, construction, and related activities.
Planning for essential infrastructure such as water supply, sewage systems, electricity, and roads to support the building and its occupants.
Engaging with local communities, stakeholders, and relevant agencies to address concerns, gather feedback, and ensure community needs are considered
Identifying and mitigating risks associated with land issues such as legal disputes, environmental liabilities, land use conflicts, and construction challenges.
Monitoring ongoing compliance with land-use regulations, environmental standards, and project plans throughout the construction process.
Maintaining accurate records, documentation, and reports related to land acquisition, permits, approvals, environmental assessments, and construction activities.
3. Admin Officer
The Admin Officer (AO) will be responsible for the general administrative activities of the PMU. The AO will perform the following tasks:
Develop and maintain the record, schedules and of all the deliverables
Develop a document control procedure to approve, review and update all changes to critical documents within the scope of the Project;
Develop and deliver a records management system to provide evidence that the PMP is being followed and that there is a system in place for the identification, storage, protection, retrieval, retention time and disposition of such records.
The performance of the PMP is reviewed at planned intervals to ensure its continuing suitability, adequacy and effectiveness. This review means assessing opportunities for improvement and the need for changes to the PMP.
Attend project meetings and take accurate minutes and do follow-up on actions from the meetings;
Keep a schedule of the Project Manager and driver day to day operations of the project;
Keep a record of all suppliers used by the Project and ensure that all suppliers are selected, evaluated and re-evaluated and that records of this assessment are maintained. This shall be the approved suppliers list (ASL).
Review the implementation and efficiency of quality and inspection system and documents internal audits and other quality assurance activities;
Evaluates each activity of the Project periodically to determine if they are performing in compliance with the policies, procedures, goals and objectives;
Reviews existing as well as new products, services and procedures to ensure compliance with regulatory authorities;
Suggests policy and procedure changes or review as appropriate and verifies the existence of CASAPNG/Project assets and assure that proper safeguards are maintained to protect them from losses of all kinds;
Reviews and records actions and plan taken by management to correct conditions reported by audit findings;
Maintains all files and records.
4. Driver
The Driver will perform the following tasks,
Follow instructions issued by the Project Manager in terms of project activities;
Driving clients daily to their desired destinations;
Maintaining the vehicle safe and clean;
Using navigation apps to determine the best route;
Map out driving routes ahead of time to determine the most expedient trip;
Pick up clients from the place and at the time they’ve requested;
Collect payments and issue receipts;
Assist clients with loading and unloading their luggage;
Listen to traffic and weather reports to stay up-to-date on road conditions;
Adjust the route to avoid heavy traffic or road constructions, as needed;
Answer clients’ questions about the area and local places of interest;
Ensure the car seats are clean and comfortable for all riders;
Schedule regular car service appointments and report any issues;
Book car wash and detailing services to maintain the interior and exterior cleanliness of the car;
Book maintenance as required.
Job Requirements:
1. Project Manager
The following are mandatory requirements:
Bachelor’s Degree in Engineering/Architecture/Science/ Management
A minimum of 10 years’ experience in an operational role within the building construction or infrastructure industry or a complex institutional design and deployment
Experienced with quality control and quality assurance standards (e.g. ISO 9001);
Experience with budgeting, scheduling and deliverable management
Experience with project scoping and development of specifications like building codes, electrical codes, environmental management, structural codes and engineering drawings
Have some experience of Quality Auditor, Quality Controller, Quality Engineer, and Quality Improvement Associate experience
Leadership role and management of teams
Possessed relevant skills and knowledge in Project Management
2. Project Coordinator
The candidate we seek to appoint must possess the following mandatory requirements or equivalent requirements are acceptable:
Bachelor’s Degree in Engineering, Science, Management or Land Administration
A minimum of 5 years’ experience in an operational role within the building construction or infrastructure industry or a complex institutional design and deployment;
Experienced with quality control and quality assurance standards (e.g. ISO 9001);
Experience with budgeting, scheduling, and deliverable management;
Experience with project scoping and development of specifications like building codes, electrical codes, environmental management, structural codes, and engineering drawings;
Have some experience as a Quality Auditor, Quality Controller, Quality Engineer, and Quality Improvement Associate experience;
Leadership role and management of teams.
Possessed skills in timescales, costs, and resources needed to deliver a project
Possessed comprehensive knowledge of auditing practices, procedures and principles, sufficient to interpret and analyze complex concepts and apply these in innovative ways.
3. Admin Officer
The candidate we seek to appoint must possess the following mandatory requirements or equivalent requirements are acceptable:
Bachelor’s Degree in Engineering, Science or Management;
A minimum of 5 years’ experience in an administrative role within the building construction, infrastructure development or equivalent;
High school diploma; additional qualifications in Office Administration with significant experience will be considered;
Experienced with quality control and quality assurance standards (e.g. ISO 9001);
Proven work experience as an Administrative Officer, Administrator or similar role
Experience with office management software like MS Office (MS Excel and MS Word, specifically);
Strong organization skills with a problem-solving attitude;
Excellent written and verbal communication skills;
Attention to detail and prepare regular reports on expenses and office budgets
Maintain a company calendar and schedule appointments;
4. Driver
The candidate we seek to appoint must possess the following mandatory requirements or equivalent requirements are acceptable:
A high school Certificate or Diploma;
Class 6 Driving License
Proven experience as a Driver;
A minimum of 5 years experience in an operational role within the construction industry;
Experienced with keeping a record of time;
Experience with keeping trip logs;
Availability to occasionally take weekend and night shifts;
Ability to remain calm in stressful driving situations
The full scope of the function of the PMU is detailed in the TOR for this Project and will be made available to the successful applicants.
The appointment of the successful candidates will be for an initial 6 months and consideration for an extension of employment after a successful Performance Appraisal Report.
Email all applications including relevant certificates, Police Clearance and recently updated my CV to:
Chairman Tender Evaluation Committee Chairman Civil Aviation Safety Authority of Papua New Guinea P.O Box 1941 Boroko National Capital District Attn: Recruitment Officer on email address: recruitment@casapng.gov.pg
The deadline for submission of applications is 12th July 2024.
Please note that only short-listed candidates will be contacted for an interview. If you do not hear from us within 2 weeks from the closing date, then you may consider your application as unsuccessful.
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